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All-in-one software to manage Schools, Colleges & Universities

Simple, Powerful & Affordable School Management Software. xpSIMS has every feature you will ever need to run your institution more efficiently!

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The various modules available in xpSIMS facilitate all the processes of your institution, from admission of new students to generating transfer certificates when students complete their studies. xpSIMS provides user-friendly dashboards with login access for teachers, non-teaching staff, students, parents and management personnel of your institution.

xpSIMS has modules to manage Timetable, Attendance, Examinations, Gradebooks, Campus News, Hostel, Library, Transportation, School Calendar, Events and many more. It has a fully-fledged Human Resource module to manage the payroll and employee pay slips. The Finance module helps you to plan and allot different fee structures to students. xpSIMS is also an excellent collaboration tool using its Task, Discussion, Poll, Blog and Video conference plugins. There is an internal messaging system within xpSIMS but you can also integrate it with external communication tools like email and texting. To find out more, scroll through the following descriptions, try the ONLINE DEMO or contact [email protected]

Core Modules


  • Icon driven dashboard
  • Innovative ‘Search bar’ enables anybody to use xpSIMS within seconds of login
  • xpSIMS is designed for a great user experience with a user friendly interface, meaning that anyone with basic computer knowledge can quickly use the system with minimum training
  • Easy to learn and easy to master
  • Displays latest news on dashboard


  • Inbuilt messaging system
  • Easy and quick way to send messages to any user in the system
  • Effective communication between administration, teachers, students and parents
  • Recording communications with students
  • Prior information can be informed about school events, news and holidays


  • Unique ID for all students
  • Comprehensive admission form
  • Multiple guardian addition facility
  • Emergency contact facility available
  • Previous education details can be recorded
  • Customisable as per school standards
  • Photo upload facility

Student Details

  • Normal student view facility based on classes
  • Search existing and former students
  • Advanced search facility to search for specific type of students based on large number of filters

Manage Users

  • Search for any users using the search bar
  • View profile of all users based on the roles
  • View/Edit users password and privileges
  • Set privileges to users as per their roles
  • Allows organisation to set standards for different roles based on their responsibility

Manage News

  • Create/edit/delete news
  • Search for any news using search bar
  • View all news facility also available
  • Add News using rich text format
  • Edit/Delete news
  • Published news has the facility to comment also
  • Delete comment facility also available



  • Create different types of exams based on grades, marks etc
  • Group exams if required
  • Online exams services (CBT)
  • Extensive Report center
  • Generate report for required exams Statistical and Graphical view of all reports
  • Automated, quick and on demand report generation
  • Statistical and chart reports, a better analytical view
  • GPA, CCE and CWA Evaluation methods


  • Drag and drop timetable
  • Alerts on subject limits per week stats
  • Alerts on employee subject limits while creating timetable
  • Timetable creation in advance
  • Edit/Delete timetable facility available


  • Easy marking of attendance
  • Note/Remarks for attendance can be given
  • Different types of attendance report can be taken
  • Reports can be filtered using the available filters
  • Integrate with hardware devices RFID and Biometric


  • Basic education institute information can be given
  • Language settings is available
  • Basic configuration like country, currency, time zone, etc can be set
  • Other general settings like enabling grading system as per school requirements, automatic unique ID for all the users, Oauth applications, etc
  • Managing classes and streams
  • Class transfer and graduation facility
  • Managing subjects including elective subjects
  • Add custom field for admission form
  • Activate SMS module
  • Set SMS configuration for alerts to be send to specific contact numbers for respective actions
  • Send SMS to single or group users or to all
  • Manage student categories
  • Assign Tutor to Classes

Human Resources

  • Manage all employees from recruitment to exit
  • Customisable admission form
  • Manage entire payroll efficiently
  • Customisable and robust payroll form
  • Efficient leave management system available
  • Authenticated payslip approval system
  • One click payslip approval and reject facilities
  • Normal and advanced search facility



  • Comprehensive Fee classification system
  • Separate fee collection date designing system for faster finance process
  • Easy analysis of fee defaulters and fee structure available
  • Easy fee submission process
  • Fee import facility for faster system use
  • Manage and Pay instant fees
  • Manage entire expense and incomes
  • Customize and manage different category of expense and incomes
  • Different Report generation facility
  • Automatic transaction facility are available
  • Payslip approval system
  • Manage Asset and Liabilities
  • Manage Donations


Premium Modules


  • Create blog
  • View other blogs
  • Filter blogs based on available filter
  • Search for specific blog using search facility
  • View all the activities in the blog
  • Comment and rate blogs
  • Ban abusive blog posts, comments



  • Manage Hostel
  • Add/Edit/Delete/View different types of Hostel
  • Add/Edit/Delete/View different types of Rooms
  • Allocate rooms to the students
  • Create hostel fee collection date
  • Pay hostel fee
  • View hostel fee defaulters
  • Pay hostel fee student wise
  • Change rooms for students



  • Browse through library books catalog and identify the book(s) to be issued
  • Manage library books
  • View/Edit/Delete/Add books
  • Add books with custom tag facility available
  • Filter book using available filters
  • Normal and detail Search for a book available
  • Manage book returns
  • Manage book issue
  • Initial library setting for courses available
  • Issued/Renewed book status
  • Manage books renew



  • Add/Edit/Delete the routes for vehicles
  • Add destination and cost details
  • Add/Edit/Delete Vehicle details
  • Get Transport Details
  • Transport Fee facility available


  • Display Events, Examination, Holidays and Dues in the calendar
  • Separate color for each action as categorized items above
  • Display all information about the items on hovering over the color spots in the calendar
  • Monthly view of all items
  • Easy navigation of calendar month


Event Creation

  • Create any type of event
  • Description can also be given to any Event created
  • Title facility also available
  • Can mark if the event is a holiday
  • Can set the even common to all using the check box available

Applicant Registration

  • Comprehensive registration form
  • Highly customisable form by the user himself
  • Manage/Edit/Delete registration of classes
  • View applicants based on different filters available
  • View the status of the applicant like pending, eligible etc
  • Allot or discard the applicants after reviewing
  • Completed registration form print facility available
  • Set the minimum score, pin facility, approval system etc as required
  • Subject based registration
  • Subject based amount collection

ID Card Generation

  • Generate ID Cards for ALL students in a few minutes with just a few mouse clicks
  • Generate ID Cards for ALL employees in a few minutes with just a few mouse clicks
  • Send generated ID Cards directly to ID Card Printer
  • Save cost, time & energy that would have been used designing
  • Avoid typographic mistakes when creating IDs manually


  • Distance education facility available
  • Collaborate with students and other users via text, audio and/or video at anytime
  • Invite and create group / session as required
  • Record the session for future use
  • Sound files can be shared for later use
  • Whiteboard facility available
  • Group chat facility available
  • Questions can be asked during collaboration via raising hand facility
  • Interactive collaboration facility available



  • Register a new complaint
  • View all the registered complaints
  • Sort or search for complaints
  • Participants can give their comments and clarifications on the complaint
  • Final decision taken by the jury
  • Jury can convict or acquit the accused

Custom Imports

  • Import Student data
  • Import Guardian details
  • Import daily wise attendance records
  • Import Examination scores
  • Import Library book details
  • Import Inventory details like Store Items, Suppliers
  • Check the import log

Custom Report

  • Create custom report for student and employees
  • Custom name can be given for the custom report
  • Create custom report based on input criteria based on large number of fields available
  • Create the report to display based on the user requirement
  • Arrange the report display as required
  • Displayed custom report can be rearranged in ascending or descending order based on any of the fields available in the displayed report
  • View/Delete custom report facility

Data Imports

  • Student data import facility available
  • Select batch and single click allows all the data to be imported and the profile of the student is created automatically

Data Management

  • Edit/Delete Data categories created
  • Manage entire data of the school
  • Customize the fields as required by the user himself
  • Robust data management system available


  • Discussions can be done even outside school
  • View/Delete comments / recent activities
  • View all posts
  • Create groups
  • Create discussion
  • Comment on discussions



  • Create new Gallery category
  • Upload photos
  • View/Delete photo facility



  • Manage and create store categories
  • Manage and create store types
  • Manage and create stores
  • Manage and create Store Item
  • Manage and create supplier types
  • Manage and create Suppliers
  • Creates Indents
  • Manage Purchase Order
  • Creates GRN


  • Create/Edit/Delete placements
  • See archived placements
  • Filter placements based on available filters
  • Track placement status
  • Manage entire placement activities
  • Announce new placement
  • Students can apply for the placement
  • Placement officer can accept or reject the application


  • Edit/Delete/Close/Create polls
  • Create active/closed polls
  • Title and description facility available for polls
  • Multiple answer facility available
  • Open for poll facility available



  • Filter tasks based on filters available
  • Create/Edit/Delete Tasks
  • Upload document facility available
  • Commenting and status update facility available



  • Upload and download notes / assignments for the teachers
  • Online submission of notes / assignments by the students
  • Teacher can download the assignment submitted and can give the comments on the same

Instant Fee

  • Define fee category and particulars in each fee category
  • Collect fee from guest users

Fee Import

  • Import the Fee collection in a batch to students admitted after the fee collection was created

Mobile Version

  • View the messages
  • View your calendar
  • Mark the absentees

Explore xpSIMS

Login with any of these credentials to access live demo

ADMIN: demo demo1
STUDENT: kc5394 kc5394123
PARENT: pkc5394 pkc5394123
TEACHER: emp6 emp6123


Buy xpSIMS

All our plans include unlimited students, unlimited courses/classes, priority support with no hidden fee.


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